Introduction

Your privacy is important to Journal of Artificial Intelligence Governance (JAIG). This privacy statement explains the types of personal information that JAIG may collect, how such information is used, and the measures taken to protect the privacy of authors, reviewers, editors, readers, and other users of the journal website.

Personal Information Collection

Journal of Artificial Intelligence Governance (JAIG) may collect and use personal information that is necessary for the management, review, editing, publication, indexing, and dissemination of manuscripts submitted to the journal. This information may include names, institutional affiliations, email addresses, postal addresses, phone numbers, ORCID IDs, reviewer information, editorial records, submission history, and other contact or academic details required for journal administration.

Personal information may be collected when users register on the journal website, submit manuscripts, participate as reviewers, communicate with the editorial office, subscribe to journal notifications, or access services provided through the journal platform.

Using Personal Information

Any personal information received by Journal of Artificial Intelligence Governance (JAIG) will only be used for legitimate journal management, editorial, publication, and communication purposes. Personal information may be used to:

• administer and manage the journal website;
• enable user access to online journal services;
• process manuscript submissions;
• manage editorial screening and peer-review processes;
• communicate with authors, reviewers, editors, and readers;
• publish accepted manuscripts and related metadata;
• support indexing, abstracting, DOI registration, and article dissemination;
• send notifications related to manuscript status, journal updates, or publication matters;
• maintain editorial records and publication archives;
• support compliance with publication ethics, academic integrity, and journal policies.

Personal information provided to JAIG will not be sold, rented, or used for commercial purposes outside the legitimate activities of scholarly publishing. Where JAIG discloses personal information to editorial partners, service providers, indexing agencies, DOI registration services, or technical support providers, such parties are expected to use the information only for the purposes required by the journal and in accordance with appropriate confidentiality standards.

In addition to the uses described above, JAIG may disclose personal information when required by law, in connection with legal proceedings or prospective legal proceedings, or when necessary to establish, exercise, or defend the journal’s legal rights.

Securing Your Data

Journal of Artificial Intelligence Governance (JAIG) will take reasonable technical and organizational precautions to prevent the loss, misuse, unauthorized access, disclosure, alteration, or destruction of personal information. Access to personal information is limited to authorized editorial, administrative, and technical personnel who require such access for legitimate journal operations.

Although JAIG makes reasonable efforts to protect personal information, users should understand that no method of transmission over the internet or electronic storage is completely secure. Therefore, the journal cannot guarantee absolute security of information transmitted through online systems.

Manuscript and Publication Data

Personal information submitted as part of a manuscript, such as author names, affiliations, ORCID IDs, email addresses, acknowledgments, funding information, and conflict of interest statements, may be published as part of the scholarly record once the manuscript is accepted and published. Published article metadata may also be shared with indexing databases, repositories, DOI registration agencies, and academic discovery platforms.

Authors are responsible for ensuring that any personal, institutional, or sensitive information included in their manuscript has been provided lawfully and ethically, especially when the research involves human participants, organizational data, interviews, surveys, or AI-related datasets.

Cross-Border Data Transfers

Information collected by Journal of Artificial Intelligence Governance (JAIG) may be stored, processed, and transferred between countries where the journal, publisher, editorial team, technical service providers, indexing services, or publication partners operate. Such transfers may be necessary to support manuscript submission, peer review, editorial communication, publication, indexing, and long-term archiving.

In addition, personal information submitted for publication on the journal website may be published on the internet and may be accessible globally. By using the JAIG website and submitting information to the journal, users acknowledge and agree to such processing and cross-border transfer of personal information.

Use of Cookies and Website Data

The JAIG website may use cookies, log files, or similar technologies to support website functionality, improve user experience, manage user sessions, monitor website performance, and maintain security. Users may adjust browser settings to refuse cookies; however, some website functions may not operate properly without them.

Updating This Statement

Journal of Artificial Intelligence Governance (JAIG) may update this privacy statement from time to time by posting a new version on the journal website. Users are encouraged to check this page periodically to ensure that they are familiar with any changes.

Other Websites

The JAIG website may contain links to other websites, including indexing databases, publisher pages, institutional websites, reference management tools, or external academic resources. JAIG is not responsible for the privacy policies, practices, or content of third-party websites.

Contact Journal of Artificial Intelligence Governance (JAIG)

If you have any questions about this privacy statement or the treatment of your personal information by Journal of Artificial Intelligence Governance (JAIG), please contact the editorial office:

JAIG Editorial Office

Email: [jaig@email.com]